FAQ’s
What is the buildings history?
Before the transformation into Studio Square, the building has enjoyed a diverse usage history as an ammunition factory, light manufacturing facility, creamery and most recently a movie prop warehouse.
Are there additional photos of the space?
Please check out our Photo Gallery and Blog pages as they are frequently updated with recent event pictures.
What is the capacity of The Loft?
The Loft: 500 seated with a dance floor – Up to 1000 for a cocktail reception.
The Terrace can accommodate up to 300 people.
What is the capacity of The Gallery?
The Gallery: 220 seated with a dance floor – Up to 400 for a cocktail reception.
What is the capacity of The Empire Suite?
The Empire Suite: 220 seated with a dance floor. Up to 400 for a cocktail reception.
Top of the Square Roof deck: Up to 400 people.
What does Studio Square provide?
When a space is booked at Studio Square we are happy to provide our clients with the following: A dedicated day-of Event Manager, coat check, restroom attendant, elevator attendant, and bar staff.
Does Studio Square have furniture and equipment? or do I need to bring my own ?
You’re free to bring or rent any furniture you like from an outside vendor. However, Studio Square has an in-house selection of furniture and equipment available at significant discounts to ouside vendor pricing.
Our furniture and equipment includes: couches, ottomans, accent tables, sectionals, banquet tables, cocktail tables, patio furniture, chairs and stools. Please speak with your salesperson for a complete list and pricing.
What kitchen space is available for outside caterers?
The Loft, The Gallery and The Empire Suite are all equipped with warming kitchens. These kitchens are equiped with prep tables and convection ovens tp bring prepared food to temperature. No outside caterer will be permitted to cook on-site. There is a $1,500 fee for use of the warming kitchen. There is no outside catering allowed in The Executive, The Parlor or The Salon. Please ask your salesperson for specific details concerning outside catering.
Do I have to use Studio Square’s dance floor?
Studio Square has several dance floor options available for rent through our Entertainment/Audio-Visual Department which can be setup anywhere within your space. However, you’re not required to use the dance floor.
What are our options for holding a ceremony on site?
There are multiple spaces available for holding the ceremony onsite. You can rent The Top of the Square Roof deck for ceremony and/or cocktail hour for the price of $3,000 for the first hour, plus $1,500 for each additional hour (plus service charge). You can rent an indoor space for $1,500 per hour (plus service charge).
Can heaters be put out on The Top of the Square?
Studio Square can provide you with standup patio heaters (similar to sidewalk café heaters). The rental price is $150 each.
Is Studio Square air-conditioned?
Yes. All indoor event spaces within Studio Square are equipped with a central AC and climate control system.
Am I required to use Vendors recommended by Studio Square?
You are not required to use any specific vendor. However, the vendors we recommend have significant prior experience working at Studio Square and we are confident in recommending their services. They are also familiar with all of Studio Squares policies and procedures.
What restrictions and rules do vendors need to be made aware of?
All vendors who have never previously worked at Studio Square are required to schedule a walk-thru of the space and should be instructed to contact our Events Office at 718-361-3106 so they can be advised of specific load-in/load-out proceedures, insurance requirements and vendor policies prior to your event date.
Where should my vendors park to unload?
Vendors must park on 37th Street. No vehicles are allowed within the loading dock. Vendors must unload curbside and then use the freight elevator to transport any and all equipment/goods.
What are the insurance requirements to have an event at Studio Square?
Any and all vendors MUST provide a copy of their liability insurance at least ten (10) days prior to the event. Any vendor who fails to provide adequate proof of coverage, that vendor will be denied access to the building. If you decide to do some of the decorating yourself, yes, you must carry private event insurance. The policy must carry $2 million dollars worth of coverage. Please speak with your insurance agent about the specifics of such a policy. You can also get more information on this at www.wedsafe.com or www.privateeventinsurance.com.
Is Studio Square wheelchair-accessible?
Yes, all of the indoor event spaces are fully accessible. Please be aware that the Top of the Square roof deck is only accessible by stairs.
Is Studio Square a smoke-free venue?
There is no smoking allowed in any of the indoor spaces. Smoking is permitted in the outdoor terraces, on the roof deck and in a designated area adjacent to the Event Space entrance. Ash trays are always stationed in these designated areas.
What staffing does Studio Square provided during an event?
Studio Square will provide a dedicated day-of Event Manager, a Greeter at the Events entrance (responsible for greeting and directing guests to your space), restroom attendant, elevator attendants, coat check attendant, and catering staff.
Will there be someone from Studio Square there overseeing my event?
Yes, there will be an Event Manager from Studio Square Events present for the duration of the event. The Event Manager will be there to direct any vendor questions and assist in creating a truly memorable event.
What entrance do guests use?
There is a separate and dedicated Event Entrance. It is located at 35-44 37th Street. There are 2 large iron gates at the entrance. It is fully landscaped and accented with hanging iron lanterns. Guests will enter here and be directed to your space.
What about parking?
There is street parking available, but it can be limited. Valet service is highly recommended and Studio Square Events can arrange for valet service through our parking vendor for your guests. Please call our office for pricing.
What are the rules and regulations on decorating the event spaces?
A full list of rules and regulations regarding the decoration of event spaces is available in our events office. Here are a few genearal rules. Confetti and sparklers are not permitted. Any candles MUST be contained in some sort of receptacle. No nails, screws, staples or tape may be used on any walls. Nothing can be hung from the over head pipes.
Who is in charge of decorating the space?
More often than not, your designer or florist will do the majority of the decorating. If the decorating is minimal sometimes the family and friends of the client will decide to do the set-up. In that case, the client must carry the event insurance mentioned above.
Are floor plans available?
Yes, your Event Director can provide you with individual space floorplans or you can download them from our website.
What type of lighting is in place?
The Loft has a remote controlled LED lighting system and the chandeliers are all on dimmers.
The Empire Suite and The Gallery have stationery lighting fixtures.
Accent LED up-lighting is available for a small additional charge. Please discuss this with your Event Director.
Who exactly is responsible for cleaning the space?
Any and all vendors are responsible for breakdown of their equipment. As for catering and kitchen use, it must be left the way it was found. Studio Square will break down any tables and chairs that we provided as well as clean the space after your event has ended.
Can I bring items to Studio Square the day before my event?
Studio Square has no secure storage facilities and will not assume responsibility for any items advance shipped to our location. Any items shipped to our location prior to your event date will be denied. For larger events and corporate events, we can arrange for storage at a nearby facility for a charge. Please ask your salesperson for details.
Can I setup the day before my event free of charge? Even if you do not have an event going on?
No.
How do I hold a date that I am interested in?
As a courtesy to our clients we can put a “soft hold” on a date for 10 days. What this ensures is that should someone else inquire about your desired date you will be given 24 hours to decide if you would like to move forward with booking. After 24 hours the date will be released. No space will be “held” for longer than 10 days.
How do I go about booking my event? What type of payment forms do you accept?
Once you have decided on a date, you will review and sign your contract along with a deposit equal to 1/3rd of your contract value.
What is the payment time line?
Your contract will clearly state your payments and due dates. All final payments MUST be received by Studio Square Events no later than ten (10) days prior to your event in certified funds (cash, bank check, money order or wire transfer).
What forms of payment are accepted by Studio Square?
Studio Square accepts cash and checks for initial deposits and second payments. All final balances must be settled in certified funds.
What is the cancellation policy?
If you have to cancel this contract and Studio Square can rebook the date, you will be liable for a cancellation fee of $100 or 5% of the total contract price, whichever is less, plus actual expenses reasonably incurred. If you cancel your contract and Studio Square cannot rebook the date, you will be liable for a cancellation fee of the difference of the total contract price and the cost of performance, plus actual expenses reasonably incurred.
